UCLA Faculty, Staff & Student Enrollments via Recharge

Enrollments which are to be paid, either partially or in-full, by a University department or extramural fund must be initiated via the UCLA campus Recharge System.

UCLA faculty, staff, and students who wish to enroll in Extension courses using university or extramural funding should work with their department's business office to initiate enrollment and payment via the campus recharge system.

Preparing an ROR for Enrollment in UCLA Extension Courses

Use the Create Order function in the campus Recharge System to initiate a recharge transaction between the requesting department and UCLA Extension. Below are instructions for initiating the recharge:

• Phone Number: Enter the requester's university phone number
• Explanation: First and last name of student, seven-digit UCLA Extension student ID number *, course name(s) & course REG ** number(s), and any other descriptors such as employee discount amount, if applicable (verification of employment will have to be provided). 
• Deliver To: UCLA Extension BFS department contact (ex. Jackson Doyle)
• Service Unit’s Fund: 20300 (UCLA Extension)
• Service Unit: 0001
• Goods and Services Description: Usually last name, first name of student, seven-digit student ID number and six-digit course REG number (if it fits).
• Quantity: 1
• Rate: Flat cost of course (adjust for employee discount percentage [25%], if applicable)

* Students who do not yet have a UCLA Extension ID number can create one using our student web portal.

** Course registration (REG) numbers are listed on individual course information pages on the UCLA Extension website.

Use the plus (+) sign on the right-hand side of the Create Order page if you are adding multiple enrollment requests with different course registration (REG) numbers.

If a course enrollment requires completion of an application, please ensure that the student completes the application prior to recharge submission in order to prevent enrollment delays.

Please ensure each recharge submission follows the below parameters:

One project ID *** (PID), multiple students	20 records per recharge
Multiple PIDs, multiple students	20 records per recharge
One student, multiple PIDs	No record limit
One student, one PID	No record limit

***  The project ID is the unique indicator for courses, programs, and special requests

Recharge System Access

If you do not already have DACSS access to the campus Recharge System, please contact your local DSA for assistance.

Recharge System Training

If you are unfamiliar with using the campus Recharge System, we recommend reviewing the various training materials found here.

Recharge System Support

If you need technical assistance with the campus Recharge System, please submit a General Inquiry to campus Business & Financial Services.

See also:

• UCLA Staff Discount Application
• General Accounting Business Systems Main Menu
• Recharge System Training
• Staff Discount Application

For additional information about this topic, please contact [e-mail].